How to Create and Tag a Receipt?

Receipt: A written acknowledgement or proof of payment from your customer is a Receipt. It can be a receipt for rent paid by the tenant, deposit paid by the tenant.

Invoice: A document issued by you to your customer to collect payments is called an Invoice.It can be an invoice for the tenant to pay the rent or maintenance charges. 

Here are the steps on how to create a Receipt and tag it to an Invoice:

You can approach this problem in two ways:

• Registering the receipt from the invoice created

• Tagging the invoice to the receipt newly created

In order to tag a receipt to an invoice, there must be an invoice created for the same. 

Click here to learn how to create an invoice.

Registering the receipt from the invoice created

• Go to Core > Accounts > Invoice

• Select the invoice which you want to tag to a receipt

• Select “Register Receipt”

• In order to register the invoice to the receipt, you should fill in the mandatory fields with the required details:

1. Payment Method

2. Chart of Account 

3. Paid Date 

4. Transaction No.

• Once you select “Submit”, your invoice will be tagged to a receipt and the payment will be recorded

• To verify if your invoice is tagged to a receipt and the payment is recorded, go to Core > Accounts > Invoice and check if the status has changed next to the invoice selected

Tagging the invoice to the receipt newly created

• Go to Core > Accounts > Receipt

• In this method, you have to create a receipt and tag it with an existing invoice. To create a new receipt, select “Create” and choose “Receipt”

• You need to enter the details of the User who the receipt is being created for.

1. Name

2. Property 

3. Amount paid 

4. Paid Date 

5. Payment method 

6. Payment Gateway (if there are any) 

7. Receipt No. 

8. Chart of Account 

9. Payment Transaction No.
   

• Scroll down to find “Allocate Amount”. You can choose the invoice the payment has been made for. 

• Multiple invoices can also be paid by the tenant at the same time. You can choose more than one invoice to be tagged to the receipt
  

• After allocating the amount, you can either “Save” or “Save and Send”. To save and email an invoice, use the "Save and Send" option.

• Once you are done with the previous step, the details of the payment made reflects on the receipt

• You can verify the status of the invoice which is updated automatically
  
  

By following these steps, you can easily create and tag receipts to invoices, ensuring smooth and accurate record-keeping.

For any further assistance please feel free to reach out to us at support@monktechlabs.com 

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