How To Create A New Contract

After setting up the units and tenants have confirmed the booking, it's time to create a contract — a pivotal element in the tenant journey. Contracts house crucial information about tenancy duration, rent, deposit amounts, selected services, and more. Let's explore the process of creating a contract step by step:

• Access the Contract Tab: Navigate to “Core" > "My Data" > "Units". Open a specific unit and head to the "Contract" tab. Click the "Edit" button, to add the details of the contract

• Fill Owner and Tenant Details: On the edit page, input owner details (if applicable). Assign a tenant to the property. If tenant or owner details aren't in the system, use 'Create user' to add them.

• Select Contract Type: Proceed to the "Unit status" section. In the "Contract type" dropdown, choose from:

1. Monthly: For contracts without fixed move-out or end dates.

2. Yearly: When rent is collected via post-dated cheques with an installment structure.

3. Nightly: For stays less than a month.

• Choose Tenancy Status: Next will be the "Tenancy status" dropdown, choose the relevant status from - 

1. Vacant: When the unit is unoccupied.

2. Booked: Tenant has a future move-in date.

3. Occupied by Tenant: Tenant's move-in date is today or in the past.

4. Occupied by Owner: Unit is occupied by the owner.

• Key Information: Add key information related to the contract such as - 

1. Specify contract start and end dates.

2. Enter move-in and move-out dates.

3. Set notice period duration.

4. Define lock-in period start date and duration.

5. Include move-in and move-out times for Google Calendar reminders.

• Tenancy Terms Section: Enter deposit amount, rent amount, and deposit to the owner. Add tax details, and whether convenience fee is included/excluded.

• Additional Services: If the tenant opted for extra services, click "Add new service" to include them in the contract.

• Submission: Once all details are entered, click "Submit" to create the contract.

For further guidance or inquiries, don't hesitate to reach out to our support team. With this information, you're equipped to create contracts that enhance the tenant experience and streamline property management.